Single source of truth for advisor identity, license, fee split, and supervisory relationship. Per-advisor dashboard for AUM, fees, payouts, and pipeline visible in real time. Operations stops being a reporting service.
The Same Advisor Exists in Ten Systems. None of Them Agree. And the Advisor Cannot See Their Own Numbers.
The Problem
Every advisor at a growing RIA has data scattered across roughly ten systems. The HR spreadsheet, the compliance portal, the CRM, the portfolio management system, FINRA and the U4, the compliance attestations portal, the custodian portals (one per custodian, multiple per advisor), the marketing system, the payroll system, and the identity provider. Names are spelled differently. State registrations are tracked in two systems. Supervisory relationships are encoded once in HR and once in compliance. Fee splits live only in billing. When the advisor''s situation changes, ten places need updating. In practice three to five get updated and the rest drift.
Meanwhile the advisor themselves cannot see their own numbers. Current AUM, last 30 day fee revenue, pending payouts, new clients year to date, household trends, pipeline status. All of it exists somewhere in the firm''s systems. None of it is exposed to the advisor directly. In most RIAs the answer pipeline goes through one person: the head of operations runs an ad-hoc report when the advisor asks, usually by email, often more than once because the first cut had a question. Top advisors get reports faster because they ask louder.
Two problems, one root cause. There is no canonical record of what is true about each advisor, and no live view of their business for the advisor or the firm.
Canonical Advisor Record
Internal SoftwareHolds the authoritative record for every advisor with full audit trail
What The Software Does
Stores the canonical identity, license, state coverage, fee split, and supervisory relationship
Captures OBA, political contributions, gifts, social media, and personal trading accounts
Audits every change with timestamp, source system, and approver
Supports point-in-time queries for Form ADV and SEC exam preparation
Connected System Sync
Internal SoftwarePushes authoritative changes to every connected system so downstream data stops drifting
What The Software Does
Syncs HR, compliance portal, CRM, portfolio management, billing, and payroll
Pushes registration changes to FINRA workflows and custodian portals
Pushes identity and role changes to the email domain and identity provider
Enforces the master record as the single write source for advisor data
Per-Advisor Performance Dashboard
Internal SoftwareEvery advisor sees their own AUM, fee revenue, pending payouts, new clients, and pipeline in real time
What The Software Does
Scopes every advisor view to their own clients with strict permission isolation
Provides drill-down from firm-level totals to individual account fees
Surfaces month-to-date, quarter-to-date, and trailing 12-month views
Generates the advisor monthly statement automatically without operations involvement
Drift & Anomaly Detector
AI AgentContinuously monitors connected systems for divergence and surfaces fee miscategorisation
What The AI Does
Compares advisor data across every connected system on a daily cadence
Detects fee miscategorisation patterns from intake errors that propagated into billing
Flags payout anomalies against the advisor contracted fee split
Generates a weekly data-quality scorecard for the head of operations
Ops Reconciliation Approval
Human ReviewHead of operations reviews drift exceptions and approves source-of-truth updates
Review Criteria
Expected Impact
Before:
Advisor data is the union of ten partially-overlapping systems. Advisors email operations to find out what they earned last month.
After:
A single master record holds the truth. Every connected system reads from it. Every advisor sees their own AUM, fees, and payouts in real time. Operations spends its time on the work the firm hired it to do.
Result:
100 percent advisor-data consistency across connected systems plus 80 percent reduction in ad-hoc advisor reporting requests, with sub-day visibility into AUM, fees, and payouts for every advisor