Wealth Management

Audit every fee against contracts instantly. Catch billing errors before clients do.

Fee Billing is Manual and Error-Prone

Expected Impact

90%

reduction

Best Fit

RIA (Registered Investment Advisor)Multi-Family OfficeWealth Management Aggregators

The Problem

Operations teams spend weeks every quarter manually cross-referencing complex client fee schedules (often in PDF contracts) against custodian deductions and portfolio management systems. Because standard software struggles with bespoke fee arrangements (tiered, flat, excluded assets, family grouping), staff resort to error-prone Excel spreadsheets to verify accuracy, leading to inevitable human error.

Revenue Impact

Revenue leakage from underbilling due to missed fee hikes or incorrect asset exclusions.

Cost Impact

High-value operations staff wasting 2-3 weeks per quarter on manual data entry and verification.

Risk

Regulatory risk (SEC) from accidental overbilling, leading to fines, restitution, and reputational damage.

Fee Agreement Parser

AI Agent

Extracts fee logic, exclusions, and tiered schedules from unstructured PDF contracts and Investment Policy Statements.

What The AI Does

Identifies fee schedules (flat, tiered, breakpoint)

Extracts specific excluded assets or legacy holdings

Links related family accounts for householding logic

Flags missing or expired fee agreements

Standardizes messy contract data into a structured format

Reconciliation Engine

AI Agent

Performs the math to compare 'Expected Fee' (from contract) vs. 'Actual Fee' (from custodian/billing system).

What The AI Does

Calculates expected fees based on daily average or period-end balance

Applies complex exclusions found by the Parser

Compares calculation against billing system output

Categorizes variances (e.g., 'Underbilled', 'Overbilled', 'Match')

Generates an audit trail for compliance

Variance Resolution

Human Review

Compliance or Ops leaders review the specific accounts where the AI found a mismatch.

ACTION 1

Confirm Error & Issue Credit

ACTION 2

Update Fee Schedule

ACTION 3

Mark as False Positive

Review Criteria

Is the variance due to a data error or a billing error?

Does the contract need to be updated?

Is a client refund required?

Expected Impact

From manual calculation to 'management by exception'—humans only touch the outliers.

Before:

Operations staff manually checking hundreds of accounts against spreadsheets and PDFs, taking weeks to close billing.

After:

Automated reconciliation runs overnight; staff only review the <5% of accounts with variances.

Result:

90% reduction in time spent on quarterly fee billing reconciliation

Ready to Solve This Problem?

Let's discuss how we can implement this solution for your specific situation. We'll help you understand the process, timeline, and expected outcomes.